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Penobscot County Commissioners’ Meeting Minutes June 20, 2018 2194
9:00 AM Commissioners Peter Baldacci, Tom Davis and Laura Sanborn 72°
Approval of Minutes -
Commissioner Davis made a motion to approve the May 22nd, 2018 and June 5th, 2018 meeting minutes. Commissioner Sanborn seconded the motion. Vote to approve passed 3-0.
Deeds Update –
Susan Bulay came before the Commissioners to inform them that the new map plan copier/scanner/printer Deeds received from Transco Business Technologies (KIP 860) cannot format into their system. When Transco delivered the new product, they took with them the old equipment from Deeds. Susan asked that each bidder talk to Brown Tech support to make sure their product would be compatible with the required specs before the bid was awarded.
Susan has been working with Transco to get this to work with their system. This product can copy, scan and print, but is unable to upload into the Brown Tech system. Each company is pointing fingers at the other saying it’s their problem.
There were two companies that bid on the same copier, and a third bidder offered a different make and model. Deeds selected Transco due to the cost being less. We have not yet paid for this new copier. Susan has not given up hope that this can be resolved.
The Commissioners expressed that Susan should get back the old copier if the issue cannot be resolved.
Finance Update –
Judy Alexander reported to the Commissioners that the TAN is down to $ 940 K.
Judy has been notified that the letter of credit through Machias Savings Bank has been approved for $ 2 million.
Judy presented to the Commissioners May’s YTD spreadsheet for revenues and expenditures. Judy noted that the jail expenditures total $ 749K over the amount of revenue received to date.
UT Update –
Barbara Veilleux has learned that the Matagamon Lake Association does not carry liability insurance on the dam. Concerns of TIF committee members were forwarded to attorney Ed Bearor. Ed mentioned the County could ask the contractors to provide a performance bond. The Commissioners did not feel that was necessary. Commissioner Baldacci commented that the County is not at risk as this is a donation to the project and we are not directing the work.
Barbara stated that as of this time, the UT budget still has not been approved.
Barbara reports that Lisa Kettle has completed her first inspection of the Kingman Fire Department and has identified a number of deficiencies. Barbara has asked Lisa to prioritize the list and provide estimated costs. Barbara recommends sending a check for $13 K to help with the cost of the work needed to bring the station and the men’s training in compliance.
Barbara will be attending the LUPC meeting this afternoon regarding the new plan for development. LUPC Executive Director, Nick Livesay has sent procedures for nominating a member to the LUPC Board. There is a question in regards to Charlie Prays seat. The Commissioners asked Bill to speak with Charlie.
Commissioner Sanborn made a motion to authorize the following road name change from Hopkins Academy Grant to Nollesemic Lane. Commissioner Davis seconded the motion. Moved to approve passed 3-0.
Barbara informed the Commissioners that there is a large amount of land development going on in Mattamiscontis.
Administrative Update –
Bill reported that he, Scott Adkins- County Administrator for Hancock County, and Sheriff Morton were in Augusta yesterday for a press conference on Jail Funding. Unfortunately, the only press was Maine Public Radio as the rest of the media were across the river attending the Ranked Choice Voting Discussion.
Among the speakers were Executive Director of MCCA Charlie Pray, Commissioner Fowler, Sheriff Morton, Sheriff King from York County and Bill. Each of the speakers presented a strong message of the need for funding for counties.
Sheriff and Bill were invited to attend each party’s caucus. Following that they went to the upper chambers to observe the House in action.
The Sheriff was invited to have a meeting with Governor LePage. There is no word on how that meeting went. Bill is proposing that if not a positive outcome, we need to contact our local press to reiterate our message of need here in Penobscot.
Bill received a voicemail from Ken Huhn VP from the Greater Bangor Democratic Committee requesting to use the Commissioners Chambers the third Saturday of the month. After discussion, the Commissioners would not approve use of their chambers as this is not a County Committee.
Bill received an inquiry from the City for the Commissioners to approve allowance to have tables outside to allow alcoholic beverages Devil’s Half Acre. Okayed.
Bill commented he is still receiving numerous emails from the individuals that are threatening in nature. Chief Birch is handling the case.
Bill presented two Corrections contracts to the Commissioners for signature. Signed.
Payroll change notices signed for: Tracy Hall, Terry Sullivan and Donna Webber– Comp time.
Payroll Warrant to be approved for: $ 217,851.42
Accounts Payable Warrant to be approved for: $ 124,817.24
Unorganized Territory Warrant to be approved: -NONE-
Public Session – None
Executive Session---Commissioner Sanborn made a motion to go into Executive Session at 9:53 a.m., under 1 M.R.S.A. § 405 (6) (A) Personnel Matter. Commissioner Davis seconded the motion. Vote to approve passed 3-0. Present were: Bill Collins and Joanne McIntyre. Session ended at 10:10 a.m. NO votes taken
Executive Session---Commissioner Sanborn made a motion to go into Executive Session at 10:11 a.m., under 1 M.R.S.A. § 405 (6) (A) Personnel Matter. Commissioner Davis seconded the motion. Vote to approve passed 3-0. Present were: Bill Collins and a Corrections employee. Session ended at 10:20 a.m. NO votes taken at this time.
Executive Session---Commissioner Sanborn made a motion to go into Executive Session at 10:21 a.m., under 1 M.R.S.A. § 405 (6) (E) Contract Matter. Commissioner Davis seconded the motion. Vote to approve passed 3-0. Present were: Bill Collins and Rob Frank of WBRC. Session ended at 10:47 a.m. NO votes taken
Commissioner Davis made a motion to approve an employee emergency withdrawal from their Deferred Compensation account. Commissioner Sanborn seconded the motion. Vote to approve passed 3 – 0.
Executive Session---Commissioner Davis made a motion to go into Executive Session at 11:01 a.m., under 1 M.R.S.A. § 405 (6) (E) Contract Matter. Commissioner Sanborn seconded the motion. Vote to approve passed 3-0. Present were: Bill Collins and Dick Hansen. Session ended at 11:10 a.m. NO votes taken
Commissioner Davis moved to adjourn the meeting at 11:11 am with no further business on the agenda. Commissioner Sanborn seconded the motion. Moved to approve passed 3-0.
Administrator, William Collins
Peter K. Baldacci, Chairman
Laura J. Sanborn, Commissioner
Thomas J. Davis, Jr., Commissioner